Due to the COVID-19 Crisis, we have adjusted and modified our Programming and Operations, following the CDC and MDH safety guidelines.  Nonetheless, we are committed to continuing services.  Please read our Main Page for updates on Program Modifications. 

Thank You.

 

CURRENT OPENINGS

Resource Development Assistant

           

Position Type:             Full-time (32-40 hours per week)
Location:                     Saint Paul, MN
Travel Required:         Local (fewer than 25%)
Required Education:   Minimum, Associate’s Degree: Bachelor’s Degree Preferred
Min Experience Req:  3 year     

 Description

 

The Resource Development Assistant supports the Director to plan and implement fundraising events, manage donor communication and accounting, as well as provide administrative support to the leadership team. This position reports to multiple supervisors including the Director of Resource Development, the Finance Director, and the Executive Director.

 

Essential Functions/Major Responsibilities

    Database File Management

  • Oversees the database for the fundraising program. Keeps information on donors and    
       volunteers current.
  • Regularly updates donor information.
  • Enters all donations from government, foundation, individual and business donors, including
        in    ‐ kind donations.  
  • Primarily responsible for preparing, updating, and issuing thank‐you letters to donors.
    · Primarily responsible for performing monthly electronic donation withdrawals using a variety of
       tool
  • Prepares reports and mailing lists as requested by Director.

2.    Cash Receipts and Reconciliation

  • · Coordinates gift receipting with the Finance Department. 
  •  · Generates cash receipts journal from Kindful each month, reviews for accuracy, and forwards
         to Director for approval.  
  •  · Performs accounts reconciliation for Finance Department, including related research and
        preparation of journal entries.     

3.    Clerical Support

  • Compose and process letters
  • Assists Director with mailings, filing, meeting preparations, reporting.
  • Maintains grant files.
  • Maintains business and individual donor files.

4.    Special Events

  • Identify prospects and solicit donations for events.
  • Track sponsorships and donations.
  •  Write thank you letters and prepare mailings.
  •  Arrange for pick–up of donated items.
  • Create event displays, brochures, and other print materials
  • Volunteer Appreciation & Awards Dinner Support (April 2020)
  • Sending invitations to volunteers, handling RSVP’s
  • Coordinating event logistics (centerpieces, décor, venue organization)
  • Handling post-event correspondence

Momentum Breakfast Support (May 2020)

  • Handling RSVPs
  • Tracking and supporting the duties of Table Captains
  • Coordinating event logistics (food order, A/V, tables, screen, etc)
  • Pre-event and post–event correspondence with attendees

Mix & Mingle Dinner Support (October 2019)

  • Handling RSVPs
  • Tracking and supporting the duties of Table Captains
  • Coordinating event logistics (centerpieces, décor, venue organization)
  • Pre-event and post–event correspondence with attendees

Qualifications

Requires a minimum of an Associate’s Degree. A Bachelor’s degree in marketing preferred and/or a related field of study or a combination of trainding and experience providing an equivalent knowledge.

  • ·                  Successful experience with marketing, communications, and event management.
  • ·                     Strength-based, self-motivated, and goal-oriented.
  • ·                     Possess strong interpersonal and excellent oral and written communication skills.
  • ·                     Cooperative team member who can work independently.
  • ·     Excellent computers skills and experience with databases and MS Office: Access, Excel, Outlook, PowerPoint, Publisher, and Word.
  • ·         Experience with donor databases preferred.
  • ·         This position requires valid Driver’s License and reliable vehicle to travel locally.

To Apply:

Send a copy of your cover letter and resume to Daniel Rodriguez, drodriguez@merrickcs.org

The above statements are not intended to encompass all functions and qualifications of the position.  Rather they are intended to provide a general framework of the requirements of the position.  Job incumbents may be required to perform other functions not specifically addressed in this job description.  Employment at Merrick Community Services is at-will and may be terminated by either employee or employer for any lawful reason.

Accountant/Bookkeeper

Position Type:
Full-time (40 hours per week)

Location:
Saint Paul, MN

Travel Required:
 Local (fewer than 5%)

Required Education: 
Degree in accounting, finance, or related field (or working toward)

Experience Preferred:
2 years Accounting/Bookkeeping

Organization Overview
For over 112 years, Merrick Community Services supports individuals and families to navigate life transitions, find health and stability, and promote independence.

Merrick Community Services (MCS) was founded on Saint Paul’s East Side in 1908 as the Christ Child Society of Saint Paul, in the tradition of an early 20th Century Settlement House, which provided essential services to new arrivals and immigrants and economically disadvantaged individuals and families. Today, Merrick Community Services (MCS) stands as one of the oldest nonprofit social service agencies in Ramsey County, with a history of being steadfast in assisting individuals and families overcome poverty and become self-sufficient. The core programs of MCS are the Food Shelf and Employment, Family, Senior, and Youth Services.

Description
The Accountant is mainly responsible for grant accounting, accounts payable, and payroll processing and will serve as a backup to the Accounts Receivable Clerk. This position reports to and work closely with the Director of Finance & Operations.

Essential Functions/Major Responsibilities

Grant Accounting:

  • Pre and post-award grant accounting; coordinate with staff to ensure MCS complies with state, federal, and private grant financial reporting requirements.
  • Prepare Monthly Grants invoices and documentation as required.
  • Assist in creating and maintaining grant files as appropriate.
  • Support other various grant-related tasks as necessary.

Accounts Payable:

  • Verify that all accounts payable invoices are paid and processed in a timely manner.
  • Audit all incoming invoices for accuracy, proper approval, and coding.
  • Audit all check/credit card requests for proper approval and coding.
  • Enter data into the Accounting System and run the Cash Disbursement report for review by the Director of Finance & Operations.
  • Process manual checks for approval by Executive Director.
  • Mail manual checks as appropriate.
  • Maintain accurate and up-to-date vendor list.
  • Maintain the list of 1099 vendors and prepare 1099 forms.

Payroll:

  • Audit all time sheets for accuracy.
  • Prepare input and process payroll into ADP for approval.
  • Create and verify journal entry file from ADP and import into Accounting System.
  • Complete various payroll related tasks accordingly.

Reconciliations:

  • Run financial reports as directed. 
  • Assist Director of Finance & Operations in reconciling various general ledger accounts.

Other:

  • Promote Merrick Community Services, its programs and services.
  • Participate in MCS fund raising and community events.
  • Represent MCS to the community in a supportive, positive manner.
  • Provide overall support in grant management.
  • Assist in project implementation as necessary.
  • Serve as backup for Accounts Receivable Clerk.
  • Help manage partnership programs with 3M and St. Paul Public Schools.
  • Other duties as assigned.

Qualifications:

  • Proficient using Microsoft Office, including Word and Excel.
  • Proficient using various software systems such as Sage 50 and ADP.
  • Excellent written and verbal communication skills.
  • Accounting background necessary.
  • Previous grant accounting/reporting, accounts payable/payroll experience preferred.
  • Willingness to work with a diverse set of people.
  • Desire to learn and develop new skills.

Full-time 40 hours/week; hours are flexible with occasional weekend work. Temporarily staggered in-office work hours due to Covid19.

To Apply:
Send a copy of your cover letter and resume to hr@merrickcs.org